Metadata Documentation Policy

Applicable to: This policy applies to all persons employed in WA Health including contractors, sub-contractors and agency personnel, incorporating the following entities: Department of Health Metropolitan Health Services, WA Country Health Services, Peel Health Service

Description: To manage the vast amount of data contained within WA Health Enterprise Systems, WA Health must maintain adequate documentation about these systems. Metadata is a documentation methodology that provides users with information about the purpose, processes, and methods involved in the data collection.

Metadata Documentation Policy

To manage the volume of data within its Enterprise Systems, WA Health must document its existing data to achieve a common understanding about its meaning and to create a common repository for its storage.

Metadata summarises basic information about data and provides users with information about the purpose, processes, and methods involved in its collection. A metadata repository will enable WA Health to:

  • enhance data quality
  • provide consistent and reliable means of access to data
  • support the long term management of WA Health’s data.

Due to the complexity and diversity of data collections within WA Health, a staged approach to developing a metadata repository will be required. The four stages to achieve a WA Health metadata repository are:

  • Document information about data within WA Health’s Enterprise Systems.
  • Review WA Health’s metadata documentation for completeness.
  • Develop WA Health’s metadata model, including standardisation of common items.
  • Develop governance, training and communication strategies for WA Health’s data collections.

This policy outlines Stage One: ‘Document information about data within WA Health’s Enterprise Systems’.


Professor Bryant Stokes
A/DIRECTOR GENERAL
DEPARTMENT OF HEALTH WA

Date of effect: 01 October 2013 to 01 October 2018

Policy Framework

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