Information Retention and Disposal Policy

Applicable to: This Policy is applicable to all WA health system entities, as defined in the Policy.

Description: The Information Retention and Disposal Policy mandates retention and disposal requirements for information held within the WA health system.

This Policy and its Related documents provide direction for WA health system entities in the management of the:

  • retention and disposal of records to ensure compliance with the relevant requirements of the State Records Act 2000
  • prevention of premature destruction of records that need to be retained for a specific period to satisfy legal, financial and other requirements
  • authorisation of the destruction of records not required for permanent retention
  • identification of records to be preserved permanently as State archives, and to be transferred to the State Records Office of Western Australia for permanent storage.

This Policy is a mandatory requirement for Health Service Providers under the Information Management Policy Framework pursuant to section 26(2)(k) of the Health Services Act 2016.

This Policy is a mandatory requirement for the Department of Health pursuant to section 29 of the Public Sector Management Act 1994.

This Policy supersedes:

  • MP 0002/16 Patient Information Retention and Disposal Schedule Policy
  • OD 0583/15 Digitisation and Disposal of Patient Records Policy
Type of Amendment Date of Effect Description of Amendment
Major Amendment 18 March 2021 Updated to include Other State Records Office Retention and Disposal Schedules as a related document.
Major Amendment 10 June 2021 Replaced as a related document RD2005001 Department of Health Disposal Authority for Health Services with DA 2017-020 Sector Disposal Authority for Health Services

Date of effect: 01 December 2020

Policy Framework

Related documents

Supporting information