Cervical Screening Registry

Transition to the National Cancer Screening Register

On 2 July 2018, the WA Cervical Cancer Prevention Program (WACCPP) transitioned its state-based Cervical Screening Registry services to the National Cancer Screening Register (NCSR).

The NCSR is a central confidential database of screening program data. It supports the National Cervical Screening Program, which aims to reduce cervical cancer incidence and mortality through an organised approach to cervical screening.

What this means for registry services in WA

The NCSR supports the National Cervical Screening Program in WA by:

  • Maintaining a national database of cervical screening and follow-up test results (including human papillomavirus (HPV), cytology and histology results as well as details of colposcopy and treatment) 
  • Inviting eligible persons to commence cervical screening when they turn 25 years of age
  • Providing a ‘safety net’ for participants by sending reminder letters when cervical screening or follow-up tests become due or overdue 
  • Providing a participant’s cervical screening history to healthcare providers and laboratories to inform clinical management
  • Enhancing strict data security – data collected by the Register is protected by legislation and is maintained under the National Cancer Screening Register Act 2016 (external site) and other relevant laws.

Find out more about the NCSR on the Australian Department of Health website (external site) or visit the NCSR website (external site).

Contacting the NCSR

Healthcare providers can contact the NCSR to:

  • Check their patient’s screening histories and reminders
  • Check and update their patient’s alternative contact details
  • Manage their patient’s participation in the National Cervical Screening Program

Participants can also contact the NCSR to:

  • Request to cease correspondence 
  • Opt out of the Register
  • Defer their next screening date (e.g. if they are pregnant or travelling)
  • Nominate a healthcare provider
  • Nominate a pseudonym
  • Appoint a personal representative

Healthcare providers can assist participants to manage their participation in the National Cervical Screening Program by supporting them to complete downloadable forms available on the NCSR website (external site).

You can also call the NCSR on 1800 627 701.

Updating contact details

The NCSR uses Medicare information to contact participants when they are due or overdue for their cervical screening or follow-up test.

Participants should be encouraged to update their contact details with Medicare if their name or address has changed. They can do this by contacting Medicare by phone on 13 20 11 or by visiting myGov (external site).

Information held by the WACCPP

The WACCPP continues to manage the WA Cervical Screening Register to support local planning, monitoring, evaluation and approved research.

The WA Cervical Screening Register is a confidential database of cervical screening and follow-up test results from individuals residing in WA at the time of their test. It is managed in accordance with the Health (Cervical Screening Register) Regulations, 1991 (WA) (external site).

The information recorded includes the individual’s:

  • name
  • address 
  • date of birth 
  • Medicare number
  • date and result of cervical screening  or follow-up test 
  • identifying codes for the laboratory that examined the individual’s cervical screening or follow-up test 
  • identifying codes and details for the healthcare provider who requested and performed the test

Use and access of information

Use of information

In accordance with the Health (Cervical Screening Register) Regulations 1991 (WA) (external site), information held by the WACCPP is used to:

  • provide epidemiological data for service planning, monitoring, evaluation, reporting, statistics and approved research;
  • monitor and evaluate the effectiveness of vaccination programs for the prevention of HPV; and
  • to carry out quality improvement activities with the NCSR

Requesting data and statistics

The WACCPP provides WA-specific epidemiological data to:

  • monitor participation rates and trends
  • assist program planning
  • support approved research – alleviating and preventing cervical cancer
  • increase public awareness by publishing statistical profiles

To discuss your data requirements, please contact the WACCPP via the contact details below.

To request a patient’s cervical screening history, please call the NCSR on 1800 627 701.

Making a complaint

To make a complaint regarding the WACCPP, please contact the King Edward Memorial Hospital Customer Service Unit (external site).

If this approach does not address or resolve the complaint, then the matter may be taken to the Health and Disability Services Complaints Office (HaDSCO) (external site).

If you wish to lodge a complaint about the NCSR, please call 1800 627 701.

More information

WA Cervical Cancer Prevention Program (WACCPP)

Phone: 6458 1740 or 13 15 56 (cost of a local call)
Email: cervicalscreening@health.wa.gov.au
Fax: 6458 1755
Address: Level 1, Agnes Walsh House, King Edward Memorial Hospital 374 Bagot Rd, Subiaco 6008

Produced by

WA Cervical Cancer Prevention Program