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Policy framework statement

The Employment Policy Framework specifies the employment governance requirements that all Health Service Providers (HSPs) must comply with in order to ensure an effective and consistent approach to industrial relations, human resource management, and ethics and integrity across the WA health system.

Purpose

The Director General (DG) of the Department of Health is the System Manager responsible for the overall management, strategic direction and stewardship of the WA health system. The DG will use policy frameworks to ensure a consistent approach to a range of matters undertaken by HSPs. Policy frameworks must be complied with and implemented as a part of ongoing operations.

The purpose of this policy framework is to ensure:

  • HSPs will each be the employing authority accountable for the discharge of all employment functions in relation to their staff
  • all HSP staff members are subject to, and able to access consistent employment policies and standards across the WA health system.

Applicability

This policy framework is binding on each HSP to which it applies or relates.

Principles

The WA health system will ensure its industrial relations, human resource management and ethics and integrity policy obligations align, and are consistent with government and national policy and legislation, and are communicated and implemented, as appropriate, with all relevant stakeholders.

Legislative context

The Health Services Act 2016 refers to policy frameworks in ss. 26-27 and s. 34(2)(c). 

Other relevant parts in the Act that relate specifically to this policy framework include s. 20(1)(f),(h) and (i), Parts 9-12 and associated Regulations.

The legislation below, may also apply:

  • Corruption, Crime and Misconduct Act 2003
  • Equal Opportunity Act 1984
  • Health Practitioner Regulation National Law (WA) Act 2010
  • Industrial Relations Act 1979
  • Migration Act 1958 (Cwlth)
  • Occupational Safety and Health Act 1984
  • Public Sector Management Act 1994 (and Regulations)
  • Working with Children (Criminal Record Checking) Act 2004

Mandatory requirements

Under this policy framework HSPs must comply with all mandatory requirements* including:

Human Resource Management

Public sector policies

The Western Australian Public Sector Commissioner establishes minimum standards of merit, equity and probity to be complied with in the public sector which includes all entities across the WA health system. The Public Sector Standards in Human Resource Management include:

Commissioner Instructions are instruments issued by the Public Sector Commissioner of the Public Sector Management Act 1994 s. 22(A) which provide directions to public sector bodies and/or staff. Instructions applicable to HSPs include:

Circulars and Policies issued by the Department of Mines, Industry Regulation and Safety (DMIRS) are used to provide labour relations instructions, information and advice to public sector employees. Circulars applicable to the Health Service Providers include:

Treasurer’s Instructions issued with respect to matters of financial administration under the Financial Management Act 2006 s. 78 must be observed by all agencies to which they apply.

Conduct Ethics and Integrity

The WA health system’s Code of Conduct identifies the fundamental values, and translates these values into principles that guide conduct in the workplace. It defines the standards of ethical and professional conduct and outlines the behaviours expected across the WA health system.

Mandatory policies related to conduct, ethics and integrity include:

Industrial Relations

The WA Health Industrial Relations Policy outlines the service delivery responsibilities of the Director General (DG) and the Chief Executives of Health Service Providers (HSPs) in relation to industrial relations matters.  

The DG is responsible for the negotiation and registration of health specific industrial agreements and awards. These are registered and maintained by the WA Industrial Relations Commission. The DG sets the employment conditions of HSP employees through these binding agreements and awards. 

HSPs may not establish or enter registered industrial agreements and awards. WA health system agreements and awards are centrally located on the Awards and Agreements Library. This library is updated regularly to include replacement industrial agreements and previous industrial agreements are archived for ease of reference. 

Mandatory industrial relations policies include:

Health Executive Service

In accordance with the Health Services Act 2016. 20(1)(h), 26(1)(h), ss.105-138 the DG will establish a Health Executive Service (HES). The HES is an executive group across HSPs that is mobile through the WA health system within a consistent and standardised classification and remuneration framework.

*Any mandatory requirement document that references the Hospitals and Health Act 1927 must be interpreted as a requirement under the Health Services Act 2016.

Policy framework custodian

Assistant Director General
Strategy and Governance 

Enquiries relating to this policy framework may be directed to: EmploymentPolicyFramework@health.wa.gov.au


Review

This policy framework will be reviewed as required to ensure relevance and recency. At a minimum this policy framework will be reviewed within two years after first issue and at least every three years thereafter.

Version Effective from Effective to Amendment(s)
1 1 July 2016 14 September 2016 Original version
2 14 September 2016 2 December 2016 Added new WA Health - HSUWA - PACTS Industrial Agreement 2016, supersedes WA Health - HSUWA - PACTS Industrial Agreement 2014.
3 2 December 2016 29 December 2016 New MP 0040/16 superseding MP 0027/16.Rescinded MP 0027/16.New MP 0041/16 supersedes MP 0030/16.Rescinded MP 0030/16.
4 29 December 2016 4 January 2017 Amended MP 0029/16. New MP 0043/16. New MP 0042/16, superseding OD 0544/14 and OD 0449/13. Rescinded OD 0544/14 and OD 0449/13 from Mandatory Requirements.
5 4 January 2017 3 April 2017 New MP 0044/17
6 3 April 2017 11 May 2017 New MP 0048/17
7 11 May 2017 6 July 2017 Rescinded IC 0126/12
8 6 July 2017 16 August 2017 Rescinded OD 0624/15 from Supporting Information
9 16 August 2017 6 September 2017 New MP 0064/17
10 6 September 2017 21 September 2017 New MP 0065/17, superseding OD 0599/15
11 21 September 2017 28 September 2017 Major Amendment MP 0031/16
12 28 September 2017 14 December 2017 Rescinded MP 0028/16, OD 050/14, OD 0639/15, OD 0408/12, OD 0619/15, OD 0603/15, OD 0638/15, IC 0234/15, IC 0233/15, OP 1845/04, IC 0205/14, IC 0232/15, OP 0500/94, OP 0072/91, OP 0496/94, OP 0045/91 from Mandatory Requirements
13 14 December 2017 11 April 2018 New MP 0075/17. Note: Policy published on 13 December, but not added to Policy Framework until 14 December 2017
14 11 April 2018 3 July 2018 New MP 0082/18, superseding MP 0020/16. Major Amendment to MP 0075/17
15 3 July 2018 28 September 2018 Industrial Agreements removed from the body of the Policy Framework.
16 28 September 2018 18 October 2018 Rescinded IC 0118/12 from Supporting Information
17 18 October 2018 22 November 2018 Major amendment to Classification Policy – MP0082/18
18 22 November 2018 13 December 2018 New MP 0096/18.
New MP 0097/18, superseding OD 0581/14.
New MP 0100/18.
Rescinded OP 1606/02, OD 0601/125, OD 0602/15, OP 1821/04, OP 0586/15, IC 0086/11 from Mandatory requirements.
OP 1850 removed from Employment Policy Framework but still active as a Mandatory requirement within the Legal Policy Framework.
19 13 December 2018 24 December 2018 OD 0634/15 and OD 0656/16 allocated to the framework. 
20  24 December 2018 21 March 2019 New MP 0102/18 superseding OP 1753/04, OP 2038/06, OP 2070/06, OP 2103/06, OD 0030 & OD 0386/12.       
Major amendment to MP 0075/17. 
21 21 March 2019 26 March 2019 Rescinded IC 0202/14 from Supporting Information
22 26 March 2019 27 March 2019 Rescinded IC 0145/13 from Supporting Information
23 27 March 2019 28 March 2019 Rescinded IC 0121/12; OP 1563/02; IC 0222/15; IC 0227/15; IC 0196/14; IC 0184/14; IC 0185/14; IC 0176/14; IC 0191/14;
IC 0092/11; IC 0137/13; IC 0214/15; IC 0175/14 from Supporting Information
24  28 March 2019 9 May 2019 Rescinded IC 0165/13; IC 0218/15; IC 0204/14; IC 0221/15; IC 0206/14; OP 1907/05 from Supporting Information
25 9 May 2019 28 June 2019 Major Amendment to MP 0075/17 Health Executive Policy - amendments made to reflect changes to the composition of the Health Executive Service (HES) and to clarify matters in the related forms.
26 28 June 2019  10 July 2019 Major Amendment to MP 0075/17 Health Executive Policy - amendment to Related document Health Executive Classification and Remuneration Structure to incorporate the A/Director General's determination on 7 June 2019 to increase the annual salary component for each health executive office specified in the Health Executive Classification and Remuneration Structure by $1,000, effective from 1 July 2019.
27 10 July 2019 8 August 2019 Rescinded OD 0563/14 Acceptance of Gifts Policy (superseded by MP 0112/19 Gifts, Benefits and Hospitality Policy, within the Integrity Policy Framework) and OD 0264/10 WA Health Managing Conflict of Interest Policy and Guidelines (superseded by MP 0113/19 Managing Conflicts of Interest Policy, within the Integrity Policy Framework).
28  8 August 2019 12 August 2019 MP 0075/17 Health Executive Policy - Major amendments to Related documents Consolidation of determined executive offices in the health executive service and Health Executive Classification and Remuneration Structure to reflect changes to the composition of the HES.
29 12 & 13 August 2019 16 August 2019 New Mandatory Policies: MP 0116/19 Grievance Resolution Policy (supersedes OD 0452/13 WA Health Employee Grievance Resolution Policy); MP 0117/19 Prevention of Workplace Bullying Policy (supersedes OD 0437/13 WA Health Preventing and Responding to Workplace Bullying Policy); and MP 0118/19 Equal Opportunity, Discrimination and Harassment Policy (supersedes OD 0438/13 WA Health Equal Opportunity and Diversity Policy; OD 0649/16 WA Health Equity and Diversity Strategy 2015-2020; and OD 0634/15 WA Health Substantive Equality Policy). 
30 16 August 2019 22 August 2019 Rescinded (Abolished): (Mandatory) OD 0556/14 FTE Processing; (Supporting Information) OP 0524/19 38-Hour Week Employees - Effects of Leave without Pay on Annual Leave; OP 1549/02 Blood/Plasma Donors Leave for all Government Employees; OP 1464/01 Paid Leve for Emergency Service Volunteers; IC 0148/13 Paid Parent Leave Act 2010 and Other Legislation Amendment (Dad and Partner Pay and Other Measures) Act 2012; IC 0144/13 Public Sector Policy Statement - Prescription Safety Glasses; IC 0139/13 Revised Eyesight Screening and Testing Policy; and OP 1875/04 Recognition of Prior Service for Long Service Leave Entitlements (DOCEP Circular No.7 of 2004).
31 22 August 2019  28 October 2019 MP 0075/17 Health Executive Policy - Major Amendment to Related document HES rationale for remuneration above midpoint form to remove reference to supporting attachments and clarify the effective date for the new health executive appointments.
32 28 October 2019 31 October 2019 MP 0034/16 Salary Packaging Policy superseded by new MP 0123/19 Salary Packaging Policy through a Major Amendment.
33 31 October 2019 8 November 2019 MP 0031/16 Code of Conduct superseded by MP 0124/19 Code of Conduct Policy

MP 0029/16 Notifying Misconduct Policy superseded by MP 0125/19 Notifiable and Reportable Conduct Policy

MP 0043/16 Reporting of Criminal Conduct and Professional Misconduct Policy superseded by MP 0125/19 Notifiable and Reportable Conduct Policy

MP 0032/16 Pre-Employment Integrity Check Policy superseded by MP 0126/19 Pre-Employment Integrity Check Policy.

MP 0124/19, MP 0125/19 and MP 0126/19 are mandatory requirements of the Integrity Policy Framework.
34 8 November 2019 19 November 2019 Rescinded: (Mandatory) OD 0372/12 Metropolitan Health Services - Relocation and Deployment Principles; OD 0373/12 Quarantining of Staff Vacancies; (Supporting information) IC 0089/11 Commonwealth Paid Parental Leave; IC 0122/12 Defence Force Leave and Defence Force Employer Support Payments for Medical, Dental, Nursing and Allied Health Staff; IC 0224/15 District Allowance Rate 2015 Adjustments; IC 0183/14 Head of Department Allowance for Salaried Medical Practitioners; IC 0131/13 Metropolitan Public Hospitals Staff Parking Charges; IC 0219/15 Public Service and Government Officers General Agreement 2014-Variation; IC 0130/13 Quarantining of Staff Vacancies-Displaced Positions; IC 0213/15 WA Government Health Services Engineering and Building Services Award 2004-Variation of Allowance-Leading Hand Allowance.
35  19 November 2019  12 December 2019 MP 0075/17 Health Executive Policy - Major amendments to Related documents Consolidation of determined executive offices in the health executive service and Health Executive Classification and Remuneration Structure to reflect changes to the composition of the HES. 
36 12 December 2019 2 January 2020 Major Amendment to MP 0075/17 Health Executive Policy - amendment to Related document Health Executive Classification and Remuneration Structure to reflect one change to the composition of the HES.
Hyperlink amended to correct version for Related document HES remuneration increase form midpoint and below.
37 2 January 2020 14 January 2020 MP 0040/16 Discipline Policy superseded by New MP 0127/20 Discipline Policy (mandatory requirement under the Integrity Policy Framework).

New MP 0128/20 Use of Official Information, Digital Services (Social Media) and Public Comment Policy superseded OD 0327/11 Policy on Use of Official Information and Public Comment and OD 0656/16 Employee Use of Social Media Policy.
38 14 January 2020 2 April 2020 MP 0075/17 Health Executive Policy - Major amendments made to Related documents Consolidation of determined executive offices in the health executive service and Health Executive Classification and Remuneration Structure to reflect changes to the composition of the HES.  
Minor amendment made to the Policy document to transition to the current Policy template.
39  2 April 2020 3 April 2020 MP 0075/17 Health Executive Policy - Major amendments made to Related documents Consolidation of determined executive offices in the health executive service and Health Executive Classification and Remuneration Structure to reflect changes to the composition of the HES.
Minor amendment made to Supporting information, Document control and Policy webpage.
40 3 April 2020 22 April 2020 Rescinded OP1850/04 Non-Salaried Medical Practitioners: Protocol for Notifying and Managing Medical Treatment Liability Claims/Potential Claims (Non-Teaching Hospitals).

Rescinded OP1861/04 Policy: Quality and Safety Requirements Applying to Medical Practitioners with “Medical Indemnity- Version 2 (2004-2005).

Minor amendment to Employment Policy Framework to fix hyperlink to Records Awareness Training.
41 22 April 2020 24 April 2020 Minor amendment to Employment Policy Framework, Mandatory requirements to amend statement on Treasurer’s Instructions applicable to HSPs including removal of hyperlinks to Records of attendance and time worked and Transfer of Employees.
42 24 April 2020 19 October 2020 Major Amendment to MP0033/16 Recruitment, Selection and Appointment Policy
43 19 October 2020 27 November 2020 Rescinded: IC 0158/13 Purchased Leave Guidelines – Medical Practitioners; IC 0159/13 Purchased Leave Guidelines for Public Service Officers and Government Officers; IC 0160/13 Purchased Leave Guidelines - Registered Nurses, Midwives and Enrolled Mental Health Nurses; IC 0161/13 Purchased Leave Guidelines - Hospital Salaried Officers; IC 0162/13 Purchased Leave Guidelines for Support Workers; IC 0163/13 Purchased Leave Guidelines - Engineering and Building Services; IC 0157/13 Purchased Leave Guidelines for Enrolled Nurses and Assistants in Nursing, Aboriginal and Ethnic Health Workers; IC 0107/11 Health Services Union - Health Professional, Administrative, Clerical, Technical and Supervisory Staff - Personal Leave Evidentiary Requirements; IC 0109/11 Support Workers, Enrolled Nurses, Assistants in Nursing, Aboriginal and Ethnic Health Workers - Personal Leave Evidentiary Requirements; IC 0104/11 Registered Nurses, Midwives and Enrolled Mental Health Nurses - Personal Leave Evidentiary Requirements; IC 0076/10 Hospital Salaried Officers - Clarification of On-call, Recall and Travel Allowance Provisions; IC 0209/14 12 Hour Shift Flexibility Agreements for Registered Nurses and Midwives; IC 0211/15 Clarification of Travel Allowance for Doctors in Training; IC 0149/13 Witness and Jury Service – Shift Penalties/Casual Employees; and IC 0225/15 Annual Leave Loading 2015
 44  27 November 2020 23 December 2020 Rescinded: OD 0156/08 Aircraft Travel by Contractors and Employees: Insurance and Charter Flight Standards; Use of Private Aircraft.
 45 23 December 2020 17 March 2021 MP 0075/17 Health Executive Policy - Major amendments to Related documents Consolidation of determined executive offices in the health executive service and Health Executive Classification and Remuneration Structure to reflect changes to the composition of the HES.

IC 0212/15 Application of WA Health Leave Management Strategy and WA Health Leave Management Policy to Senior Medical Practitioners superseded by MP 0147/20 Leave Management for Senior Medical Practitioners Policy 

OP 1858/04 Nurses – Payment for Patient Escorting Duties superseded by MP 0148/20 Payment for Patient Escorting Duties for Nurses Policy

OD 0120/08 Terms of Employment of Interpreters superseded by MP 0149/20 Terms of Employment of Interpreters Policy

OD 0044/07 Travelling Allowance – Categories of Accommodation superseded by MP 0150/20 Travelling Allowance: Categories of Accommodation Policy

OP 0427/94 Unauthorised Stoppages – Payment of Wages and Effect on Entitlements superseded by MP 0151/20 Unauthorised Stoppages: Payment of Wages and Effect on Entitlements Policy
46 17 March 2021 4 May 2021 Major Amendment to MP 0065/17 Aboriginal Cultural eLearning Policy.
 
47 4 May 2021  10 May 2021 MP 0075/17 Health Executive Policy - Major amendments to Related document Health Executive Classification and Remuneration Structure to reflect changes to the composition of the HES.
48 10 May 2021 3 June 2021 New MP 0159/21 Workplace Aggression and Violence Policy.
49 3 June 2021 17 June 2021 MP 0075/17 Health Executive Policy - Major amendments to Related documents Consolidation of determined executive offices in the health executive service and Health Executive Classification and Remuneration Structure to reflect changes to the composition of the HES.
50 17 June 2021 30 June 2021 Major Amendment: MP 0048/17 Centralised Intern Application and Allocation Policy. Amended to remove outdated related documents and transition the ownership of the Policy from the System-Wide Industrial Relations to PMCWA.
51 30 June 2021 1 July 2021 Retitle IC 0235/15 Dental Technician (Advanced Level) Classification Progression – Dental Technicians Industrial Agreement 2015 and relocate from Mandatory requirements to Supporting information as part of the OD/IC Project while under redevelopment to a Mandatory Policy.

Retitle OD 0454/13 WA Health Working with Children Check Policy and OD 0275/10 Criminal Record Screening Policy and Guidelines as part of the OD/IC Project while under redevelopment to a Mandatory Policy.
52 1 July 2021 19 July 2021  Rescinded: OD 0292/10 Visiting Medical Practitioners - Supplementary Fee for Service Guidelines - Provision of Additional Services - Attendance and Residential Shifts - Metropolitan General Hospital and IC 0226/15 Memorandum of Understanding - Clinical Privileges, Conduct and Governance in Western Australian Government Hospitals and Health Services.
 53 19 July 2021  Current  MP 0075/17 Health Executive Policy - Major amendments to Related documents; Health Executive Classification and Remuneration Structure, HES appointment acting form (remuneration up to midpoint), HES remuneration increase form (midpoint and below) to reflect the Director General's determination to increase the total remuneration values outlined in the Health Executive Classification and Remuneration Structure effective from 1 July 2021.

Approval

This policy framework has been approved and issued by the Director General of the Department of Health as the System Manager.

Approval byDr David Russell-Weisz, Director General, Department of Health
Approval date01 July 2016
Date published22 November 2018
File numberF-AA-40147

Compliance

This policy framework is binding on those to whom it applies or relates. Implementation at a local level will be subject to audit.

Glossary of terms

Term Meaning
Applicability Under Section 26 of the Health Services Act 2016, policy frameworks may apply to:
  • All Health Service Providers
  • A type of public health service facility
  • A type of public health service
  • A type of staff member of a health service provider.
Employee

Means a person employed in a Health Service Provider and includes:

  • The Chief Executive of the Health Service Provider
  • A health executive employed in the Health Service Provider
  • A person employed in the Health Service Provider under s.140
  • A person seconded to the Health Service Provider under ss. 136 and 142.

(Refer also to s. 6 of the Health Services Act 2016).
Health Executive Service

The Health Executive Service is established by the Director General and comprises:

  1. The chief executives of health service providers; and
  2. The persons holding offices that are for the time being the subject of a determination made by the Director General.

(Refer also to s.105 of the Health Services Act 2016).
Health Service Provider Health Service Provider means a health service provider established under section 32 of the Health Services Act 2016 and may include North Metropolitan Health Service (NMHS), South Metropolitan Health Service (SMHS), Child and Adolescent Health Service (CAHS), WA Country Health Service (WACHS), East Metropolitan Health Service (EMHS), Quadriplegic Centre and Health Support Services (HSS).
Staff Member An employee in the Health Service Provider or a person engaged under a contract for service by the Health Service Provider. Refer to s. 6 of the Health Services Act 2016.
System Manager The term used for the Department CEO to reflect his role as being responsible for the overall management of the WA health system (see s.19 Health Services Act 2016).
WA health system The WA health system is comprised of the Department, Health Service Providers (NMHS, SMHS, CAHS, WACHS, EMHS, Quadriplegic Centre and HSS) and to the extent that contracted health entities provide health services to the State, the contracted health entities.
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