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MP 0003/16 - Procurement and Contract Management Policy

Effective: 4 July 2018

The Procurement and Contract Management Policy assists Health Service Providers to comply with the requirements of the State Supply Commission policies by outlining the minimum process, documentation and governance requirements for procurement, contract development and contract management undertaken by Health Service Providers.

Source: Department of Health - Policy Frameworks

OD 0482/13 - WA Health Policy for publicly funded Home Births including guidance for consumers, health professionals and health services (Revised October 2013) - No Longer Applicable - Superseded by MP 0141/20 - 10 August 2020

Effective: 3 November 2013 - 3 November 2018

The policy sets out the home birth: Eligibility criteria for women considering home birth, Role of and services provided by the midwife and WA Health maternity services, Care pathways and protocols to ensure high quality and safe continuity of care through the ante-natal, intra-partum and post-natal period, Workforce competencies, professional development and ongoing education and Clinical safety and quality guidelines and reporting mechanisms.

Source: Department of Health - Policy Frameworks

MP 0081/18 - Western Australian Government Medical Services Schedules Policy

Effective: 30 November 2019 - 29 November 2020

This policy establishes the Western Australian Government Medical Services Schedules which prescribe medical procedures and the corresponding fees payable to a Contracted Medical Practitioner engaged under a Fee for Service Medical Services Agreement.

Source: Department of Health - Policy Frameworks

MP 0136/20 - Gifts Benefits and Hospitality Policy

Effective: 26 May 2020

To ensure a consistent approach to the integrity governance and risks associated with gifts, benefits and hospitality offered to Department of Health employees and Health Service Provider staff members, and to ensure the effective governance of offered gifts, benefits and hospitality. The Gifts, Benefits and Hospitality Policy specifies the principles and minimum requirements with which WA health system entities must comply and includes the monitoring, evaluation and reporting requirements.

Source: Department of Health - Policy Frameworks

MP 0005/16 - Grants Policy

Effective: 4 October 2017

This Policy supports Health Service Providers to manage any reputational risks to WA Health when issuing grants by outlining the key principles, and minimum process and documentation requirements for funding by WA Health to non-government organisations.

Source: Department of Health - Policy Frameworks

OD 0606/15 - Guidelines for Protecting Children 2015

Effective: 31 May 2015 - 31 May 2020

The new Guidelines, which include the WA Health Protection of Children Policy, are the primary initial resource to support all WA Health employees to comply with their legal and professional responsibilities in protection of children matters.

Source: Department of Health - Policy Frameworks

OD 0590/15 - Recording and Reporting of Clinical Care Commencement Date and Time in the Emergency Department

Effective: 31 July 2014 - 31 July 2019

The policy for Recording and Reporting of Clinical Care Commencement Date and Time in the Emergency Department ensures that waiting times for Emergency Department care are more accurately reported and enables Western Australia to meet its National Minimum Data Set (NMDS) obligations.

Source: Department of Health - Policy Frameworks

MP 0047/17 - Sponsorship Policy

Effective: 13 February 2017

The Sponsorship Policy replaces the previous WA Health Sponsorship Policy OD 0266/10. It more clearly defines process requirements for establishing sponsorship arrangements, and caters to both incoming and outgoing sponsorships.

Source: Department of Health - Policy Frameworks

OD 0559/14 - Information Storage and Disposal Policy

Effective: 20 August 2014 - 20 August 2019

The Information Storage and Disposal Policy ensures all WA Health’s information is stored, classified, secured and accessible in a consistent and timely manner.

Source: Department of Health - Policy Frameworks

OD 0113/08 - Media Communication

Effective: 30 April 2008 - 30 April 2020

Outlines the policy for all Department of Health comment to the media. Covers media inquiries, proactive media opportunities and contentious issues.

Source: Department of Health - Policy Frameworks

OD 0510/14 - Display of External Advertising Materials in WA Health Facilities

Effective: 7 November 2018 - 7 November 2018

Guidelines for determining which promotional materials submitted by external organisations are suitable for display in WA Health facilities

Source: Department of Health - Policy Frameworks

MP 0002/16 - Patient Information Retention and Disposal Schedule Policy

Effective: 11 December 2014 - 11 December 2019

The Patient Information Retention and Disposal Schedule Version 4,2014 (Schedule) provides a management tool for identifying and determining the retention and disposal requirements for patient records created or received by health care facilities within WA Health.

Source: Department of Health - Policy Frameworks

OD 0565/14 - WA Health Style Guide for Corporate Visual Identity

Effective: 30 September 2014 - 29 September 2016

The WA Health Style Guide for Corporate Visual Identity – 2014 edition – has been prepared to govern and guide the application of WA Health’s visual identity.

Source: Department of Health - Policy Frameworks

OD 0652/16 - Use of the Locked State Coat of Arms Policy

Effective: 31 December 2015 - 30 December 2020

The Locked State Coat of Arms is to be used when services/projects/goods events, provided by the State Government, are delivered in conjunction with non-State Government third party providers.

Source: Department of Health - Policy Frameworks

MP 0017/16 - WA Health Staff Air Travel Policy

Effective: 13 February 2017 - 30 December 2021

The objectives of this Policy are to: Provide consistent and standard air travel procurement practices across WA Health that ensure transparency, streamline and standardise processes and reduce the cost of travel across WA Health, ensure the travel provides benefits to the WA Health system, provide adequate control over, and accountability for, air travel and associated travel expenditure and ensure adequate public disclosure of the full cost of air travel undertaken by WA Health employees.

Source: Department of Health - Policy Frameworks

OD 0464/13 - Metadata Documentation Policy

Effective: 30 September 2013 - 30 September 2018

To manage the vast amount of data contained within WA Health Enterprise Systems, WA Health must maintain adequate documentation about these systems.

Source: Department of Health - Policy Frameworks

MP 0015/16 - Information Access, Use and Disclosure Policy

Effective: 30 June 2017 - 30 September 2022

The purpose of the Information Access, Use and Disclosure Policy is to facilitate lawful and appropriate information access, use and disclosure.

Source: Department of Health - Policy Frameworks

OD 0122/08 - Freedom of Information Reporting within the Public Health System - No Longer Applicable - Rescinded 10 August 2020

Effective: 30 April 2008 - 30 June 2020

The Operational Directive sets out notification and reporting requirements for public health agencies when they receive contentious and sensitive Freedom of Information applications.

Source: Department of Health - Policy Frameworks

OD 0558/14 - Data Collection Policy

Effective: 20 August 2014 - 20 August 2019

The Data Collection Policy (Policy) was first issued as an Operational Directive in July 2012. The Policy outlines best practice for establishing and managing data collections within WA Health.

Source: Department of Health - Policy Frameworks

MP 0099/18 - Community Mental Health Status Assessments Role of Mental Health Clinicians

Effective: 21 November 2018 - 30 April 2021

The purpose of this policy is to ensure individuals in the community requiring mental health status reviews are seen and assessed by appropriately trained clinicians.

Source: Department of Health - Policy Frameworks

MP 0060/17 - Use of Physical and or Mechanical Restraint during Road based Transport of Mental Health Patients

Effective: 5 September 2017 - 29 June 2020

The purpose of this policy is to provide guidance to Transport Officers executing a Transport Order (Form 4A) under the Mental Health Act 2014 (MHA 2014) in the use of reasonable force through physical and/or mechanical restraint for mental health patients during road-based transportation.

Source: Department of Health - Policy Frameworks

OD 0526/14 - State-wide Standardised Clinical Documentation SSCD for Mental Health Services

Effective: 3 June 2014 - 30 June 2020

This Operational Directive requires that all Mental Health Services fully comply with the use of State-wide Standardised Clinical Documents. This is in line with the recommendations of the Stokes Review (July 2012) and to support the requirements of the Mental Health Bill 2013.

Source: Department of Health - Policy Frameworks

OD 0205/09 - Emergency Department and Emergency Services Patient-Level Data Collection and Reporting Policy

Effective: 18 June 2009 - 31 May 2012

The business rules for services provided in emergency departments to public patients to meet the reporting requirements of the Department of Health Western Australia.

Source: Department of Health - Policy Frameworks

MP 0069/17 - Mental Health Consumer Medication Information Policy

Effective: 3 October 2017 - 3 October 2020

The Policy outlines the requirement for health professionals to provide mental health consumers and, if applicable, their family members or carers with timely verbal and written information for every medication prescribed or reviewed for the consumer.

Source: Department of Health - Policy Frameworks

OD 0637/15 - Further Opinions Under the Mental Health Act 2014

Effective: 29 November 2015 - 29 November 2020

This operational directive is to outline the principles and processes regarding the request and provision of further opinions under the Mental Health Act 2014. There have been some ammendments since it was previously approved.

Source: Department of Health - Policy Frameworks

MP 0062/17 - Alcohol and Other Drug Withdrawal Management Policy

Effective: 31 July 2017 - 9 August 2020

The purpose of the policy is for Health Service Providers to provide access to a range of inpatient, outpatient and community based alcohol and other drug withdrawal services closer to home to meet the needs of their communities.

Source: Department of Health - Policy Frameworks

MP 0004/16 - Procurement Development and Management System Policy

Effective: 4 October 2017

The Procurement Development and Management System Policy (PDMS) mandates the use of the PDMS by Health Service Providers when undertaking procurement and contract management.

Source: Department of Health - Policy Frameworks

OD 0583/15 - Digitisation and Disposal of Patient Records Policy

Effective: 21 December 2014 - 21 December 2019

The policy is to provide comprehensive guidance on the digitisation and disposal of paper-based patient records (source records).

Source: Department of Health - Policy Frameworks

OD 0435/13 - Use of the term ‘Aboriginal’ in all forms of WA Health communication

Effective: 14 June 2013 - 14 June 2018

This Operational Directive's purpose is to bring consistency to the use of the term 'Aboriginal' in all forms of WA Health Communications

Source: Department of Health - Policy Frameworks

IC 0127/12 - HealthPoint Guidelines: Staff Profiles

Effective: 14 October 2012 - 14 October 2017

This Information Circular outline guidelines for staff in relation to their profiles in HealthPoint, in particular the appropriate use of photographs in profiles.

Source: Department of Health - Policy Frameworks

MP 0011/16 - Data Stewardship and Custodianship Policy

Effective: 30 June 2016 - 29 June 2021

The Data Stewardship and Custodianship Policy ensures that data is collected for a legitimate purpose, managed appropriately and only disclosed for an approved purpose.

Source: Department of Health - Policy Frameworks

MP 0051/17 - WA Health System Language Services Policy

Effective: 2 April 2017 - 2 April 2022

The WA Health Language Services Policy ensures the provision of interpreting and translating services to facilitate effective and consumer- focused communication between consumers and carers and HSP staff, and promotes fundamental consumer rights such as access to high quality care, safety, respect, communication and participation.

Source: Department of Health - Policy Frameworks

MP 0061/17 - Data Reporting Requirements for Episodes of Admitted Palliative Care Policy

Effective: 1 August 2017 - 29 June 2021

The purpose of this Policy is to advise applicable health services of the requirement to capture and report data on Phase of Care and Resource Utilisation Groups - Activities of Daily Living (RUG-ADL) data for patients admitted to hospital with a care type of Palliative Care.

Source: Department of Health - Policy Frameworks

OD 0574/14 - Release of Information under the Freedom of Information Act 1992 (the 'FOI Act') - Policy and Guidelines - No Longer Applicable - Rescinded 10 August 2020

Effective: 31 October 2014 - 31 October 2019

Health Agencies are responsible for ensuring that access to documents held by WA Health is determined in a timely, efficient and consistent manner in accordance with the Freedom of Information Act 1992 'FOI Act', and that accurate recording and reporting is maintained.

Source: Department of Health - Policy Frameworks

MP 0091/18 - Workforce Data Policy

Effective: 30 June 2018 - 29 June 2020

The purpose of the Workforce Data Policy is to ensure the integrity of the workforce data across the WA health system.

Source: Department of Health - Policy Frameworks

MP 0087/18 - Non-Admitted Activity Recording and Reporting Policy

Effective: 30 June 2018

The purpose of this policy is to advise relevant Health Service Providers and Contracted Health Entities of the current and new requirements related to recording and reporting of non-admitted patient referrals and activity.

Source: Department of Health - Policy Frameworks

MP 0058/17 - Admission Policy

Effective: 30 June 2017

All Health Service Providers and contracted health entities have an obligation to count, classify and report activity in a correct, meaningful and consistent way.

Source: Department of Health - Policy Frameworks

MP 0059/17 - Hospital Morbidity Data Reporting Cycle and Edit Protocol Policy

Effective: 23 May 2018 - 30 June 2020

The objective of this policy is to outline the hospital morbidity inpatient data submission requirements and timeframes for all applicable Western Australian (WA) Health Service Providers (HSPs) and contracted entities.

Source: Department of Health - Policy Frameworks

MP 0057/17 - Data Quality Policy

Effective: 30 June 2017 - 30 June 2022

High quality data in the health sector is needed to support patient care, funding, management, planning, monitoring, reporting and strategic decision making.

Source: Department of Health - Policy Frameworks

MP 0036/16 - Data Reporting Requirements for Episodes of Admitted Maintenance Care Policy

Effective: 30 June 2017 - 29 June 2020

The purpose of this is policy to advise applicable health service providers and contracted health entities of the requirement to capture and report data on Resource Utilisation Groups - Activities of Daily Living for patients admitted to hospital with a care type of Maintenance Care.

Source: Department of Health - Policy Frameworks

OD 0537/14 - Information Classification Policy

Effective: 29 June 2014 - 29 June 2019

The Information Classification Policy is to establish a framework for classifying WA Health information based on sensitivity and risk profiles. The classification assigned places controls relating to the type of information and its needs to remain confidential and secure.

Source: Department of Health - Policy Frameworks

MP 0088/18 - Elective Services Wait List Data Collection Data Reporting Requirements Policy

Effective: 31 May 2018 - 30 June 2021

The data provision requirements of Health Service Providers and Contracted Health Entities for the purposes of the Elective Services Wait List Data Collection (ESWLDC), to ensure the Department of Health WA can fulfil mandatory reporting requirements.

Source: Department of Health - Policy Frameworks

MP 0001/16 - Information and Communications Technology (ICT) Governance Policy

Effective: 30 June 2016 - 30 June 2021

This policy outlines the decision making framework for WA Health’s ICT investment.

Source: Department of Health - Policy Frameworks

MP 0066/17 - Acceptable Use of Information and Communications Technology Policy

Effective: 12 September 2017 - 12 September 2020

This policy is to be read and understood by all staff accessing ICT resources in the WA health system.

Source: Department of Health - Policy Frameworks

MP 0067/17 - Information Security Policy

Effective: 8 August 2018 - 12 September 2020

The Acceptable Use of lCT and Information Security policies are two high risk policies that, together, provide a framework underpinning many of the digital security strategies employed in the WA health system. The Information Security policy outlines the security controls required to be implemented, monitored and reviewed across the WA health system. It aligns to the principles of the Australian Standards for information security management which support a risk-based approach to information security that is appropriate to sensitivity, risk profile and business need. It outlines actions that all staff need to take and additional actions for lCT staff, including those at HSS.

Source: Department of Health - Policy Frameworks

MP 0056/17 - Clinical Coding Policy

Effective: 30 June 2017 - 29 June 2019

Health data collected by the WA health system is subject to national reporting requirements. The WA health system is therefore required to code admitted care in accordance with these requirements and must use the current version of the International Statistical Classification of Diseases and Related Health Problems, Australian Modification; Australian Classification of Health Interventions; and Australian Coding Standards (ICD-10-AM/ACHI/ACS).

Source: Department of Health - Policy Frameworks

MP 0063/17 - Requesting Road-Based Transport for Mental Health Patients Subject to Transport Orders Policy

Effective: 8 August 2017 - 8 August 2020

All health services in WA are required to comply with the Mental Health Act 2014 and the Mental Health Regulations 2015. Individuals who are subject to Transport Orders (Form 4A) under the Mental Health Act 2014 may require Inter Hospital Patient Transport (IHPT) between Department of Health Metropolitan Hospital Sites (DoHMHSs), IHPT from DoHMHS to Bunbury Mental Health Service or transport from various locations in the metropolitan Community to a DoHMHS or to Bunbury Mental Health Service.

Source: Department of Health - Policy Frameworks

MP 0074/17 - Clinical Care of People Who May Be Suicidal Policy

Effective: 12 December 2017 - 12 October 2020

This policy relates to consumers of all ages who are under the care of public mental health services. It is applicable in some non-mental health settings such as Emergency Departments and general hospitals when a person has been accepted for care by a mental health service and there consequently exists a duty of care.

Source: Department of Health - Policy Frameworks

MP 0070/17 - Mental Health Emergency and Follow Up Information on Discharge from Hospital Emergency Dept Policy

Effective: 3 October 2017 - 3 October 2020

This Policy requires all applicable services to offer individuals who present to the emergency department for mental health assessment and/or treatment, or with mental health-related concerns, with contact numbers for mental health emergency response services prior to discharge from the emergency department. If applicable, the individual's family members and carers should also be offered contact numbers for mental health emergency response services prior to the individual's discharge from the emergency department.

Source: Department of Health - Policy Frameworks

MP 0101/18 - Clinical Care of People With Mental Health Problems Who May Be At Risk of Becoming Violent or Aggressive Policy

Effective: 31 December 2018

The purpose of the this policy is to guide Western Australian providers of Public mental health care in the development of Policy to support the provision of evidence-informed clinical care for consumers with mental health problems at risk of becoming violent or aggressive.

Source: Department of Health - Policy Frameworks